Funds and campaigns

Funds are how InflowBooks keeps your money organised by purpose. A fund is simply a named bucket, so that every contribution is recorded against what it was meant for. This makes it easy to show your community exactly how much has been raised for each cause, and how much is still needed.

Subscription funds: monthly or yearly

A subscription fund is for ongoing giving. Members hold a Subscription to it, and the system tracks who has paid and who is Outstanding each period. Common examples are a General fund for day-to-day running costs and a Building fund for upkeep.

When you create the fund, choose how often members pay. A monthly fund is due every month. A yearly fund is due once each subscription year. Payments, receipts and the Outstanding lists then work per year instead of per month. The billing period cannot change once members are subscribed, so a masjid that wants both runs one fund of each.

For a yearly fund, you also choose where each member's subscription year starts:

• A fixed month for everyone: the whole fund follows one year, for example January to December or April to March.
• Each member's subscription start month: a member who joins in September pays for September to August, every year from when they joined.
• Each member's birth month: the year runs from the member's birth month. Members without a date of birth on file are tracked from their subscription start month instead.

Each subscription fund also decides how the amount for each member is set:

• Fixed: every member pays the same amount towards the fund.
• Per-member: a default amount is suggested, but you can change it for each member individually on their own member page.

Campaigns

A Campaign is a one-time fund for a special cause, such as Ramadan, Eid or a new building. Unlike a subscription fund, a campaign is not tied to subscriptions. Instead it collects one-off donations towards a particular cause, and can be shown publicly so anyone can contribute.

A campaign's fields

Goal

An optional target amount you hope to raise, for example ₹500,000 for a building campaign. When set, donors can see the progress towards it.

Category

A simple label that groups similar campaigns together, such as Construction, Welfare or Festival.

Status

Where the campaign is in its life: draft, active, paused, completed or archived. Only active campaigns are open for new contributions.

Show on public homepage

A visibility toggle that decides whether the campaign appears on your public page for anyone to see and support. Each public campaign also gets its own page with a shareable link.

Show the amount raised

Appears once the campaign is public: whether visitors see how much has been received so far. Off to begin with; turn it on to show progress toward the goal publicly.

Message to donors

An optional note shown on the campaign page beside the ways to give, e.g. what to mention in the payment note. When empty, the donation note from Settings is shown instead.

When a campaign is visible on your public page, donors can find it and give directly. See Your public page for how this appears to donors.

Running a campaign drive

A campaign's own page is where a drive is worked. Recording a donation there offers two choices: Received now for money in hand, and Promised, pays later for someone who commits to a figure and pays at the event or in the days after. A promise can be from a member or from a visitor whose name you simply type in, and you can set the day the money is expected by. Money received can carry its receipt in the same step: turn on Issue a receipt now and it is numbered as the donation is saved, ready to share or print.

The page then shows the total promised next to the total received, with the promised part as a lighter band on the progress bar. Promised money is never counted as raised. Every promise is listed below with a Mark as paid action for when the money arrives, which can issue the receipt at the same time, and anything past its pay-by date is flagged. The same promises also appear under Collections.

app.inflowbooks.in/funds

Campaigns

Ramadan Campaign

₹3,20,000 of ₹5,00,000

New Building Campaign

₹14,50,000 of ₹20,00,000

What each fund tells you

For every fund, subscription or campaign, you can see the total amount collected and how many people have contributed. This gives you a clear picture of which causes are well supported and which need more attention.

A campaign that is carrying promises shows the total promised as well, on the fund list and on its own page, as a lighter band on the progress bar. Promised money is never counted as collected.

A fund can also be marked as counting towards your Waqf Board contribution, with an income type chosen for it. This keeps your Waqf figures correct without any extra work at the end of the year.

A fund's own receipts

Some funds are run by a committee of their own. A Moulid Nabi celebration or an annual feast is often collected and accounted for by the people convening it: the receipts they give out should carry their signature and their seal, and often come from the committee's own receipt book with its own numbers.

Open the fund and follow Receipt setup, the link under the fund's name. It holds three choices, each optional, and every receipt issued against the fund then follows them, including the copy a member downloads from the payment lookup. Leave them empty and the fund's receipts are numbered, drawn and signed like every other receipt, from Settings.

Receipt book gives the fund its own numbering. Set a prefix, for example MLD-{YYYY}, and receipts against this fund count up in their own series, from MLD-2026-000001 onwards, instead of the masjid-wide one. The prefix takes the same date tokens as the one in Settings, a preview shows the next number as you type, and no two books may share a prefix. Receipts already issued keep their numbers.

Design lets this fund's receipts use a different page layout than the masjid default, chosen from the same preview cards Settings shows.

Signatory is who signs and stamps them. Choose how the two rules are filled: this committee's own scans, blank rules for a committee that signs the printed paper itself, or no seal and signature block at all. Then type the name printed under the signature line, for example "Moulid Nabi Committee", and upload that committee's seal and signature. Receipts the fund has already issued keep what they were issued with; if a rule printed blank for want of a scan, this section offers to stamp those earlier receipts once the scan is uploaded.

Where a fund's money goes

A committee that runs its own fund usually collects into its own account: the convener's UPI ID, or an account opened for the drive. Open the fund and follow Collection account, the link under the fund's name, and enter that UPI ID and bank account. The fund's public page then shows them in place of the masjid's, with a scan-to-pay QR generated from the UPI ID. There is no QR image to upload.

Leave it empty and the fund collects into the masjid's account from Settings, like every other fund. What a donor is shown appears at the top of the page as you type, and the fund's own page also says whose account the money goes to.

The details only reach donors on the fund's own public page, so a fund that is not shown publicly can hold them without publishing anything. Payments are still recorded in the same register whichever account they arrive in.

Creating a fund

1. Open Funds from the menu and choose New fund.
2. Give the fund a clear name, for example General, Building or Ramadan Campaign.
3. Choose whether it is a monthly or yearly fund for subscriptions, or a one-time fund shown as a campaign. For a yearly fund, also choose where the subscription year starts: a fixed month, each member's start month, or each member's birth month.
4. For a subscription fund, choose how the amount is set, either fixed or per-member. For a campaign, set an optional goal, a category and a status.
5. If it counts towards the Waqf Board, turn that on and choose the income type.
6. Save. The fund is now ready for subscriptions or contributions.

Removing a fund

A fund can be deleted only if it has no payments yet. Once any money has been recorded against it, the fund is kept so that your history stays intact.